January 2026 has marked a significant step forward for hospitality teams seeking to refine their operational efficiency. Through a series of targeted enhancements, StockTake Online has established better visibility, speed, and transparency for everyday inventory tasks. These platform upgrades were developed in direct response to feedback from operators and industry partners who depend on our system for precise inventory control in an increasingly high-volume market.
As costs continue to fluctuate, the ability to access and audit data quickly is the difference between a protected margin and an unexplained loss. The January update focuses on reducing administrative friction, allowing managers to spend less time processing data and more time acting on it. From streamlined export functions to advanced user governance, these features are built to meet the actual operational requirements of modern hospitality.
The primary advancement this month is the introduction of a robust export function on the Stock Review page. This tool enables users to obtain their counted item reports within seconds, providing immediate access to critical data without the need for manual processing.
For high-volume bars and restaurants, where stock levels change by the hour, having a portable, exportable report means that inventory can be monitored and shared across departments instantly. This ensures that the latest system protocols are easy to follow, providing teams with a clear paper trail of their stock position at any given moment. You can see the updates in detail in our help center.
As hospitality organizations scale, maintaining control over who can access and edit sensitive financial data becomes a major challenge. January’s update introduces two vital reports for administrative oversight:
Administrators can now view a comprehensive list of all database user roles, template assignments, and location access rights. For multi-site organizations and enterprise-level operations, this facilitates improved governance. It ensures that staff only have access to the areas relevant to their role, preventing unauthorized changes to recipes or stock counts as the business expands.
Operational control is further strengthened by the new User Activity Report. This feature tracks account creation dates, last login times, and total database usage statistics. This data is invaluable for managers when assessing training requirements and maintaining team accountability. By identifying which team members are most active or who may be struggling to engage with the system, operators can provide targeted support where it is needed most.
The physical process of counting stock is often the most labor-intensive part of inventory management. We have improved stocktake workflow usability by adding product sorting options directly to the stocktake page.
This enables a faster and easier counting process, particularly during peak service times or tight "between-shift" windows. By allowing staff to sort products in a way that mirrors their physical storage layout, we reduce the time taken to complete a count, which directly improves accuracy and reduces the likelihood of missed items.
The January update is an important milestone in our commitment to the hospitality industry. Every improvement is designed to reduce friction and improve clarity, helping operators work with greater accuracy. User feedback remains the vital guide for our platform development; we evolve the system to meet the messy, fast-paced reality of the floor rather than defaulting to predetermined assumptions.
To begin utilizing these new features, users can access the StockTake Online platform and explore the updated reporting suite.
Q: Where can I find the new Export function?
A: The Export tool is located directly on the Stock Review page, allowing you to download your counted item reports instantly.
Q: How does the User Activity Report help with accountability?
A: It provides visibility into when users last logged in and how often they use the database, helping managers identify training gaps or confirm that counts are being performed on schedule.
Q: Can I restrict location access for specific users?
A: Yes. The new User List Report makes it easier for administrators to audit and manage location access rights and template assignments across the entire organization.
Q: Does the product sorting feature work on mobile?
A: Yes, the sorting options are designed to improve usability across devices, making it easier to count stock during busy operational periods.
Q: Is there a cost to access these new January updates?
A: These enhancements are part of our continuous platform evolution and are available to all relevant StockTake Online users as part of their existing subscription.
The latest enhancements to StockTake Online provide operators with the visibility and speed required to manage complex inventories in 2026. By centralising user data and simplifying the reporting process, we empower hospitality leaders to maintain tight control over their margins across all locations.
If you are reviewing your current inventory systems or want to see how these new features can benefit your specific operation, it may be worth seeing how StockTake Online approaches these challenges in practice.
| About Stocktake Online Stocktake Online is a leading cloud-based restaurant and hospitality inventory management software trusted by thousands of businesses worldwide. With over a decade of industry expertise and a 4.7+ star customer rating, the platform empowers restaurants, hotels, bars, catering companies, and cloud kitchens to optimise ordering, control costs, reduce waste, and maintain accurate real-time stock visibility across single or multi-site operations. Learn more at www.stocktake-online.com |