In 2025, multi-site restaurant groups and hospitality operators across the UK and Europe face an increasingly complex procurement landscape. Rising costs, shrinking margins, and heightened competition mean that choosing the right hospitality stock control software is no longer just about efficiency—it’s about survival.
With dozens of platforms promising everything from automated reporting to AI-powered forecasting, procurement teams need a clear framework to evaluate the right solution for multi-site or franchise-level operations. This guide is designed to help decision-makers cut through the noise and identify the best restaurant inventory management software for their business.
In this environment, a digital-first, data-driven stock control platform is essential for sustainable growth.
Single-site restaurants may need only basic digital stocktaking solutions, but multi-chain operators should demand scalability, centralised reporting, and robust supplier integrations.
Look for platforms that integrate seamlessly with your existing POS and supplier network. StockTake Online offers POS integration for restaurants to ensure smooth ordering, billing, and reconciliation.
Modern procurement requires more than manual counts. AI-powered invoice scanning and predictive analytics reduce waste and improve ordering accuracy.
A system is only as good as your team’s ability to use it. Prioritise intuitive design, simple training processes, and ongoing support.
For franchises, central kitchens, or expanding groups, ensure the software supports additional outlets and regions without friction.
The right restaurant procurement software should deliver actionable insights, from recipe costing to gross profit variance tracking.
Don’t underestimate onboarding. Enterprise procurement requires structured training, account management, and reliable customer support.
Before signing any contracts, procurement teams should ask these seven yes-or-no questions:
If the answer isn’t “yes” to all seven, reconsider your options.
Choosing the right inventory management software in 2025 is not just a technology decision—it’s a strategic investment in profitability and scalability. For multi-chain operators, the right platform should simplify procurement, reduce waste, and give centralised visibility across all outlets.
Book a demo with StockTake Online today to see how our enterprise-grade hospitality software can transform your operations.
Does StockTake Online integrate with my POS?
Yes, StockTake Online offers extensive POS integrations with leading restaurant and hospitality systems.
How long does onboarding take?
Most clients are fully onboarded within weeks, with dedicated training and support provided throughout the process.
What makes StockTake Online different from other restaurant inventory software?
Unlike generic systems, StockTake Online is purpose-built for hospitality. It combines AI-powered automation, real-time multi-site reporting, and enterprise scalability trusted by thousands of restaurants, hotels, and catering businesses worldwide.
Stocktake Online is a leading cloud-based restaurant and hospitality inventory management software trusted by thousands of businesses worldwide. With over a decade of industry expertise and a 4.7+ star customer rating, the platform empowers restaurants, hotels, bars, catering companies, and cloud kitchens to optimise ordering, control costs, reduce waste, and maintain accurate real-time stock visibility across single or multi-site operations.
Its comprehensive suite includes live inventory tracking, menu and recipe costing, AI-powered automation, POS and supplier integrations, and advanced reporting tools designed to drive profitability and operational efficiency. Operating across the UK, Europe, GCC, USA, Canada, and Australasia, Stocktake Online continues to innovate with data-driven insights and sustainable solutions for the global hospitality industry.
Learn more at www.stocktake-online.com